Requisitions, Purchases, and Purchase Orders
As we transition to the new version of Jenzabar, there are some key changes and preparations needed during the “dark period.” Please take the time to anticipate your department’s needs for February and March, as Purchase Orders will no longer function for payment purposes after the end of January.
It is crucial that all outstanding invoices be submitted and processed by the end of this month to ensure vendors are paid on time.
- Wednesday, Jan. 28 will be the final scheduled check run. Invoices must be submitted before this date to ensure payment. After this date, payments to vendors WILL be delayed.
- During the dark period, all purchases will need to be made using P-Cards. We ask that purchases be limited to essential business needs. If you’re nearing your limit and have to make a purchase, please contact Jonathan Melo or Tony Denis to request a temporary limit increase.
- Once the new system is active in March, Purchase Orders from Jenzabar CX will not carry over into the J1 System. If you had an existing Purchase Order, it will be your department’s responsibility to re-enter the requisition, similar to the process at the start of the fiscal year, if the procurement is still necessary.
Check Requests
Check Requests will no longer be processed directly in the Jenzabar J1 system. All vendor payments must be made through a Purchase Order for proper documentation. If you do not submit a requisition with a quote, proposal, or estimate and instead request a Purchase Order to pay an invoice, you will need to complete an “after-the-fact” form to document the purchase and provide additional details.